Contracting office
HVAC & Plumbing contracts from USDA ARS PA AAO Acquisition/Personal Property (12805B)
Also called: USDA ARS PA AAO ACQ/PER PROP
Numbers cover FY2021–FY2025 (Oct 2020 – Sep 2025). Data as of Oct 21, 2026; complete through Sep 21, 2026. Data status
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Typical award (median)
$55,916
The middle of 158 priced awards, FY2021–FY2025. Half were between $20.3k and $190k.
Typical number of bids
3
Median bids per award, reported for 64 of 64 competed awards. 20% drew only one bid.
Won by small businesses
98%
Share of the 158 priced awards.
Median = the middle award: half were smaller, half were larger. Bids = how many offers the agency received.
What this means
- The middle HVAC & plumbing award from USDA ARS PA AAO Acquisition/Personal Property was $55.9k (FY2021-FY2025, 158 priced awards).
- That is 66% higher than the median for HVAC & plumbing nationwide ($33.6k).
- Competed awards drew a median of 3 offers (reported for 64 of 64).
- 20% of competed awards drew only one offer.
- Small businesses won 98% of priced awards.
- Tip 54% of these awards were task orders under single-award contracts (IDIQs). Only the company holding that contract could get them, so watch for the umbrella contract to be re-bid.
- Tip 91% of awards with a reported set-aside were reserved for small businesses, so small firms were not bidding against large companies.
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Awards per year
- FY2025, the latest full year: 8 awards
- FY2026 is still being reported
Show the numbers
| Year | Awards | Median award |
|---|---|---|
| FY2017 | 1 | – |
| FY2018 | 6 | $379,131 |
| FY2019 | 13 | $11,230 |
| FY2020 | 18 | $22,806 |
| FY2021 | 39 | $34,494 |
| FY2022 | 30 | $36,028 |
| FY2023 | 49 | $78,935 |
| FY2024 | 32 | $58,197 |
| FY2025 | 8 | $181,590 |
| FY2026 (provisional) | 0 | – |
Award sizes
- Holds the median award, $55,916
Recent awards
The latest 25 awards, newest first. Each contract number opens its official record on USAspending.gov.
| Project | How it was awarded | ||||
|---|---|---|---|---|---|
| May 5, 2025 | Upgrade Cooling Tower Motors to Direct Drive System at the Central Utility Plant (Cup) Contract 12805B25F0045 on USAspending (opens in a new tab) | Mill Creek Firelake JV LLC | $839,628 | 2 | Order (multiple-award IDIQ) Small business |
| Apr 15, 2025 | Repair Drain Line Neutralizing Tank. 12805B25P0056 on USAspending (opens in a new tab) | Hahn Plumbing & Heating, Inc. | $10,250 | 1 | Competed Small business |
| Apr 10, 2025 | Trough Replacement 12805B25F0041 on USAspending (opens in a new tab) | Mill Creek Firelake JV LLC | $114,475 | 2 | Order (multiple-award IDIQ) Small business |
| Mar 25, 2025 | Maintenance and Deficiency Repair 12805B25F0033 on USAspending (opens in a new tab) | Mill Creek Firelake JV LLC | $275,036 | 4 | Order (multiple-award IDIQ) Small business |
| Jan 15, 2025 | Clay Center Automatic Transfer Switches Repairs 12805B25F0020 on USAspending (opens in a new tab) | Mill Creek Firelake JV LLC | $243,599 | 2 | Order (multiple-award IDIQ) Small business |
| Jan 15, 2025 | Clay Center Lift Station Repairs 12805B25F0021 on USAspending (opens in a new tab) | Greenstone Construction, Inc. | $1,270,314 | 3 | Order (multiple-award IDIQ) Small business |
| Dec 19, 2024 | Replace Drinking Fountain 12805B25P0025 on USAspending (opens in a new tab) | Hahn Plumbing & Heating, Inc. | $6,025 | 1 | Not competed Open to all |
| Dec 17, 2024 | Replace Chiller Condenser and Heat Exchanger 12805B25P0016 on USAspending (opens in a new tab) | Conditioned Air Systems, Inc. | $119,580 | 7 | Competed Small business |
| Sep 27, 2024 | Building 30 Replacing Cooling Only Split System and Multi Mini-Split Heat Pump Duct System Using MEP IDIQ for Barc and NAL 12805B24F0310 on USAspending (opens in a new tab) Offers from IDIQ | Ettm JV LLC | $31,965 | 9 from the IDIQ | Order (single-award IDIQ) Small business |
| Sep 27, 2024 | Building 307B: Replacement of the RODI System Using MEP IDIQ for Barc and NAL 12805B24F0314 on USAspending (opens in a new tab) Offers from IDIQ | Ettm JV LLC | $155,131 | 9 from the IDIQ | Order (single-award IDIQ) Small business |
| Sep 27, 2024 | Building 004: Replacing the RODI System Using MEP IDIQ for Barc and NAL 12805B24F0315 on USAspending (opens in a new tab) Offers from IDIQ | Ettm JV LLC | $162,147 | 9 from the IDIQ | Order (single-award IDIQ) Small business |
| Sep 27, 2024 | Building 29A Replacing Air Conditioning Units with Mini-Split Heat Pumps Using MEP IDIQ for Barc and NAL 12805B24F0316 on USAspending (opens in a new tab) Offers from IDIQ | Ettm JV LLC | $16,863 | 9 from the IDIQ | Order (single-award IDIQ) Small business |
| Sep 27, 2024 | Building 306 Replacement of Low Pressure Refrigerated Split System for Walk in Freezer and Medium Pressure Refrigerated Split System Using MEP IDIQ for Barc and NAL 12805B24F0317 on USAspending (opens in a new tab) Offers from IDIQ | Ettm JV LLC | $39,952 | 9 from the IDIQ | Order (single-award IDIQ) Small business |
| Sep 17, 2024 | MEP IDIQ North. Update Phoenix Controls System. 12805B24F0318 on USAspending (opens in a new tab) Offers from IDIQ | Firelake Construction Inc | $357,873 | 4 from the IDIQ | Order (single-award IDIQ) Woman-owned |
| Sep 10, 2024 | During Boiler Replacement Project, it Was Identified That There Was an Unacceptable Risk That the Main Circuit Breaker for the Building Could Fail When Turned Off to Connect the New Electrical Services. There Is an Emergency Need to Purchase and Ins 12805B24C0031 on USAspending (opens in a new tab) | Firelake Construction Inc | $44,607 | 1 | Not competed Open to all |
| Sep 5, 2024 | We Are Needing a Contractor to Repair Our Chillers, Provide Carrier Chiller Software and Training at the Central Utility Plant (Cup). Provide All the Updated Software, Video Training, and Repair/Inspection Report. This Work Will Be in the Central 12805B24P0271 on USAspending (opens in a new tab) | Total Solution LLC | $89,167 | 2 | Competed Small business |
| Sep 5, 2024 | The National Center for Genetic Resources Preservation of the United States Department of Agriculture (USDA), Agricultural Research Service (ARS), in Fort Collins, Co Intends to Negotiate a Sole Source Contract with Johnson Controls, INC. JC 12805B24P0278 on USAspending (opens in a new tab) | Mission Critical Project Services Inc. | $119,500 | 4 | Competed Small business |
| Aug 29, 2024 | Guaranteed Minimum: 2A LLC Mechanical, Electrical, and Plumbing (MEP) MATOC - Plains Area 12805B24F0279 on USAspending (opens in a new tab) Cancelled / $0 | 2A LLC | $2,000 | 1 | Order (multiple-award IDIQ) Small business |
| Aug 28, 2024 | Seed Project for MECH. ELEC. Plumbing (MEP) Multiple Award Task Order Contract (MATOC) - Las Cruces Cotton GIN BLDG 48 HVAC 12805B24F0268 on USAspending (opens in a new tab) | Mill Creek Firelake JV LLC | $399,922 | 7 | Order (multiple-award IDIQ) Small business |
| Aug 28, 2024 | Plains MEP MATOC Minimum Award 12805B24F0270 on USAspending (opens in a new tab) Cancelled / $0 | Mckenzie Construction & Site Development LLC | $2,000 | 1 | Order (multiple-award IDIQ) Small business |
| Aug 28, 2024 | Guaranteed Minimum: Construction Mechanical, Electrical, and Plumbing (MEP) MATOC - Plains Area 12805B24F0273 on USAspending (opens in a new tab) Cancelled / $0 | Greenstone Construction, Inc. | $2,000 | 1 | Order (multiple-award IDIQ) Small business |
| Aug 28, 2024 | Cooling Tower Fan Bearing Assembly 12805B24P0258 on USAspending (opens in a new tab) Equipment purchase | Aantilia LLC | $21,112 | 3 | Competed Small business |
| Aug 27, 2024 | Air Conditioner Repair #8 12805B24P0256 on USAspending (opens in a new tab) | Lindtech Services Inc | $5,490 | 1 | Competed Small business |
| Aug 22, 2024 | Boiler Replacement in Sidney, MT 12805B24F0252 on USAspending (opens in a new tab) Offers from IDIQ | Firelake Construction Inc | $300,890 | 4 from the IDIQ | Order (single-award IDIQ) Woman-owned |
| Aug 7, 2024 | Cgahr Boilers 12805B21D0002 - 12805B23F0402 12805B24C0025 on USAspending (opens in a new tab) | Firelake Construction Inc | $270,876 | 1 | Not competed Open to all |
Value at award = the contract value when it was signed. Bids = offers received; "–" means not reported. Set-aside = reserved for a group, such as small or veteran-owned businesses. IDIQ = an umbrella contract; work under it is placed as task orders.
Who won
Companies with the most priced awards here, FY2021–FY2025.
| # | Company | Awards | Total value at award |
|---|---|---|---|
| 1 | Firelake Construction Inc | 75 | $25,959,089 |
| 2 | Fed Serve LLC | 10 | $998,444 |
| 3 | Lindtech Services Inc | 9 | $116,015 |
| 4 | Ettm JV LLC | 7 | $455,081 |
| 5 | Mill Creek Firelake JV LLC | 5 | $1,872,660 |
| 6 | Greenstone Construction, Inc. | 3 | $1,320,438 |
| 7 | Jackson Mechanical Service Inc | 3 | $36,856 |
| 8 | Mission Critical Project Services Inc. | 2 | $203,300 |
| 9 | Talon Veteran Services Incorporated | 2 | $112,889 |
| 10 | Boiler Chiller Systems, LLC | 2 | $97,310 |
How the work was bought
Competition
Was the work open to bids?
- Order (single-award IDIQ) 85 (54%)
A task order under an IDIQ held by one company. No new competition, so it is left out of bid statistics.
- Competed 58 (37%)
A standalone contract that was open to bids.
- Not competed 9 (6%)
Sole-source: only one company was asked.
- Order (multiple-award IDIQ) 6 (4%)
A task order placed under an IDIQ held by several companies, who competed for it.
Set-asides
Set-aside = reserved for a group of businesses.
- Woman-owned 73 (46%)
Reserved for woman-owned small businesses (WOSB/EDWOSB).
- Small business 70 (44%)
Only small businesses could bid.
- Open to all 15 (9%)
No set-aside: any size of business could bid.
Left out of the numbers above: 5 equipment purchases, 5 cancelled or $0 awards. Why?
Umbrella contracts used here
Many jobs are placed as task orders under an IDIQ: an umbrella contract with no fixed amount. Only the companies holding it can get those orders. A "multiple-award" IDIQ is shared by several companies, who compete for each order. "–" = not reported.
| Contract | Type | Orders | Ordering ends |
|---|---|---|---|
| 12805B21D0002 | Single-award The IDIQ drew 3 offers | 53 | Nov 30, 2025 |
| 12805B21D0001 | Single-award The IDIQ drew 4 offers | 20 | Nov 30, 2025 |
| 12305B24D0001 | Single-award The IDIQ drew 9 offers | 7 | Mar 13, 2029 |
| 12661220D0001 | Single-award The IDIQ drew 1 offers | 5 | Sep 14, 2022 |
| 12805B24D0003 | Multiple-award The IDIQ drew 8 offers | 5 | Aug 31, 2029 |
Contracts ending soon
Recurring work whose current contract ends within 18 months, so the agency will likely buy it again (a "recompete"). The company doing it today is the incumbent.
-
Contract ends Mar 31, 2027
Fire Suppression Service Contract for the National Bio-Agro Defense Facility (Nbaf) Campus. Includes Base Year and Four Option Years.
Incumbent: American Fire Sprinkler Corp Buyer: USDA ARS PA AAO Acquisition/Personal Property Value at award: $8,645
12805B22P0069 on USAspending (opens in a new tab)
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