Contracting office
HVAC contracts from USDA ARS PA AAO Acquisition/Personal Property (12805B)
Also called: USDA ARS PA AAO ACQ/PER PROP
Numbers cover FY2021–FY2025 (Oct 2020 – Sep 2025). Data as of Oct 21, 2026; complete through Sep 21, 2026. Data status
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Typical award (median)
$39,330
The middle of 63 priced awards, FY2021–FY2025. Half were between $18.9k and $179k.
Typical number of bids
2
Median bids per award, reported for 30 of 30 competed awards. 30% drew only one bid.
Won by small businesses
100%
Share of the 63 priced awards.
Median = the middle award: half were smaller, half were larger. Bids = how many offers the agency received.
What this means
- The middle HVAC award from USDA ARS PA AAO Acquisition/Personal Property was $39.3k (FY2021-FY2025, 63 priced awards).
- That is close to the median for HVAC nationwide ($40.5k).
- Competed awards drew a median of 2 offers (reported for 30 of 30).
- 30% of competed awards drew only one offer.
- Small businesses won 100% of priced awards.
- Tip 92% of awards with a reported set-aside were reserved for small businesses, so small firms were not bidding against large companies.
- Tip The typical award drew only 2 bids. Less competition can mean a better chance for a new bidder.
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Awards per year
- FY2025, the latest full year: 2 awards
- FY2026 is still being reported
Show the numbers
| Year | Awards | Median award |
|---|---|---|
| FY2018 | 3 | – |
| FY2019 | 11 | $12,500 |
| FY2020 | 10 | $22,806 |
| FY2021 | 16 | $26,662 |
| FY2022 | 8 | $38,668 |
| FY2023 | 22 | $57,900 |
| FY2024 | 15 | $35,176 |
| FY2025 | 2 | – |
| FY2026 (provisional) | 0 | – |
Award sizes
- Holds the median award, $39,330
Recent awards
The latest 25 awards, newest first. Each contract number opens its official record on USAspending.gov.
| Project | How it was awarded | ||||
|---|---|---|---|---|---|
| May 5, 2025 | Upgrade Cooling Tower Motors to Direct Drive System at the Central Utility Plant (Cup) Contract 12805B25F0045 on USAspending (opens in a new tab) | Mill Creek Firelake JV LLC | $839,628 | 2 | Order (multiple-award IDIQ) Small business |
| Dec 17, 2024 | Replace Chiller Condenser and Heat Exchanger 12805B25P0016 on USAspending (opens in a new tab) | Conditioned Air Systems, Inc. | $119,580 | 7 | Competed Small business |
| Sep 17, 2024 | MEP IDIQ North. Update Phoenix Controls System. 12805B24F0318 on USAspending (opens in a new tab) Offers from IDIQ | Firelake Construction Inc | $357,873 | 4 from the IDIQ | Order (single-award IDIQ) Woman-owned |
| Aug 28, 2024 | Cooling Tower Fan Bearing Assembly 12805B24P0258 on USAspending (opens in a new tab) Equipment purchase | Aantilia LLC | $21,112 | 3 | Competed Small business |
| Aug 27, 2024 | Air Conditioner Repair #8 12805B24P0256 on USAspending (opens in a new tab) | Lindtech Services Inc | $5,490 | 1 | Competed Small business |
| Aug 22, 2024 | Boiler Replacement in Sidney, MT 12805B24F0252 on USAspending (opens in a new tab) Offers from IDIQ | Firelake Construction Inc | $300,890 | 4 from the IDIQ | Order (single-award IDIQ) Woman-owned |
| Aug 1, 2024 | 300 Wing Fume Hood Adjustments 12805B24C0023 on USAspending (opens in a new tab) | Greenstone Construction, Inc. | $22,370 | 1 | Not competed Open to all |
| Jul 23, 2024 | Replacement of Feed Mill Boiler 12805B24C0021 on USAspending (opens in a new tab) | Fed Serve LLC | $257,137 | 2 | Competed Small business |
| Jul 19, 2024 | HVAC Replacement at Grand Forks, ND 12805B24F0162 on USAspending (opens in a new tab) Offers from IDIQ | Firelake Construction Inc | $1,226,826 | 4 from the IDIQ | Order (single-award IDIQ) Woman-owned |
| Jul 16, 2024 | Repair HVAC Lab 15 & 18 with Mini-Split Unit. Asset 620900B0001. 12805B24P0176 on USAspending (opens in a new tab) | Hutton Plumbing Heating & AC, LLC | $35,176 | 5 | Competed Small business |
| Jun 25, 2024 | Upgrade to AHU-4A1 to Correct Problem Humidity, Meeting Room A109. Asset #620610B004 Main Building 4. 12805B24P0131 on USAspending (opens in a new tab) | A-Z Services LLC | $7,380 | 4 | Competed Small business |
| Jun 17, 2024 | Emergency/Urgent Building 17/Hot Water Heat Exchanger Replacement 12805B24P0145 on USAspending (opens in a new tab) | MJ Mechanical, L.L.C. | $20,165 | 1 | Not competed Open to all |
| May 1, 2024 | Repair Two Chiller Compressors in Building 1 12805B24P0108 on USAspending (opens in a new tab) | Rjy Group LLC | $19,950 | 1 | Competed Small business |
| Apr 30, 2024 | Chiller Rental Unit 12805B24F0100 on USAspending (opens in a new tab) Offers from IDIQ | Firelake Construction Inc | $227,024 | 4 from the IDIQ | Order (single-award IDIQ) Woman-owned |
| Apr 26, 2024 | Replace Compressor for East Rooftop Condensing Unit for Walk-in Freezer #44 in Building #17. 12805B24C0011 on USAspending (opens in a new tab) | Blackhawk Construction LLC | $36,000 | 4 | Competed Small business |
| Apr 23, 2024 | Boiler Plants, B014 and B309 Steam Utilities 12805B24F0091 on USAspending (opens in a new tab) Offers from IDIQ | Ettm JV LLC | $23,669 | 9 from the IDIQ | Order (single-award IDIQ) Small business |
| Feb 26, 2024 | Install HVAC Compressor - Bushland, TX 12805B24P0067 on USAspending (opens in a new tab) | Hutton Plumbing Heating & AC, LLC | $11,444 | 1 | Competed Small business |
| Dec 13, 2023 | Repairs & Upgrades to HVAC Mechanical Equipment 12805B24P0021 on USAspending (opens in a new tab) | Fed Serve LLC | $249,563 | 5 | Competed Small business |
| Sep 21, 2023 | The Intent of This Solicitation Is to Be Incompliance with Current Sterilization of Contaminated Soil Generated from Scientific Research and Studies. Current Boiler System Is Damaged Beyond Repair. The Steam Boiler Is Used to Push Steam Through Speci 12805B23F0434 on USAspending (opens in a new tab) Offers from IDIQ | Firelake Construction Inc | $189,255 | 4 from the IDIQ | Order (single-award IDIQ) Woman-owned |
| Sep 20, 2023 | Contractor Shall Provide Electrical and Mechanical Work to Replace Failing Refrigeration Systems Within the Building. 12805B23F0430 on USAspending (opens in a new tab) Offers from IDIQ | Firelake Construction Inc | $324,070 | 4 from the IDIQ | Order (single-award IDIQ) Woman-owned |
| Sep 15, 2023 | Boiler Replacement Project 12805B23F0402 on USAspending (opens in a new tab) Offers from IDIQ | Firelake Construction Inc | $2,495,554 | 3 from the IDIQ | Order (single-award IDIQ) Woman-owned |
| Sep 6, 2023 | Repair of Building 1 Chiller (3777) 12805B23F0394 on USAspending (opens in a new tab) Offers from IDIQ | Firelake Construction Inc | $158,062 | 4 from the IDIQ | Order (single-award IDIQ) Woman-owned |
| Aug 24, 2023 | Remove and Replace Furnace, AC, and Attached Ductwork 12805B23P0346 on USAspending (opens in a new tab) | Prairie Electric Inc | $36,057 | 5 | Competed Small business |
| Aug 24, 2023 | Boiler Room Plumbing Repair 12805B23P0349 on USAspending (opens in a new tab) | Mohr Plumbing and Heating of Morris, Inc | $7,500 | 1 | Competed Small business |
| Aug 22, 2023 | Replacing (1) HVAC Unit in the ARS-24 Growth Chamber BLDG 12805B23P0335 on USAspending (opens in a new tab) | B & L Heating and Air Conditioning, Inc. | $29,077 | 5 | Competed Open to all |
Value at award = the contract value when it was signed. Bids = offers received; "–" means not reported. Set-aside = reserved for a group, such as small or veteran-owned businesses. IDIQ = an umbrella contract; work under it is placed as task orders.
Who won
Companies with the most priced awards here, FY2021–FY2025.
| # | Company | Awards | Total value at award |
|---|---|---|---|
| 1 | Firelake Construction Inc | 25 | $13,196,585 |
| 2 | Fed Serve LLC | 8 | $829,412 |
| 3 | Lindtech Services Inc | 4 | $61,640 |
| 4 | Talon Veteran Services Incorporated | 2 | $112,889 |
| 5 | MJ Mechanical, L.L.C. | 2 | $68,875 |
| 6 | Hutton Plumbing Heating & AC, LLC | 2 | $46,620 |
| 7 | Jackson Mechanical Service Inc | 2 | $21,913 |
| 8 | Mill Creek Firelake JV LLC | 1 | $839,628 |
| 9 | Conditioned Air Systems, Inc. | 1 | $119,580 |
| 10 | Crutcho Creek Farms LLC | 1 | $50,000 |
How the work was bought
Competition
Was the work open to bids?
- Order (single-award IDIQ) 30 (48%)
A task order under an IDIQ held by one company. No new competition, so it is left out of bid statistics.
- Competed 29 (46%)
A standalone contract that was open to bids.
- Not competed 3 (5%)
Sole-source: only one company was asked.
- Order (multiple-award IDIQ) 1 (2%)
A task order placed under an IDIQ held by several companies, who competed for it.
Set-asides
Set-aside = reserved for a group of businesses.
- Small business 33 (52%)
Only small businesses could bid.
- Woman-owned 25 (40%)
Reserved for woman-owned small businesses (WOSB/EDWOSB).
- Open to all 5 (8%)
No set-aside: any size of business could bid.
Left out of the numbers above: 4 equipment purchases. Why?
Umbrella contracts used here
Many jobs are placed as task orders under an IDIQ: an umbrella contract with no fixed amount. Only the companies holding it can get those orders. A "multiple-award" IDIQ is shared by several companies, who compete for each order. "–" = not reported.
| Contract | Type | Orders | Ordering ends |
|---|---|---|---|
| 12805B21D0002 | Single-award The IDIQ drew 3 offers | 15 | Nov 30, 2025 |
| 12805B21D0001 | Single-award The IDIQ drew 4 offers | 10 | Nov 30, 2025 |
| 12661220D0001 | Single-award The IDIQ drew 1 offers | 4 | Sep 14, 2022 |
| 12305B24D0001 | Single-award The IDIQ drew 9 offers | 1 | Mar 13, 2029 |
| 12805B24D0003 | Multiple-award The IDIQ drew 8 offers | 1 | Aug 31, 2029 |
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